What are the duties of the Clerk to Board?

The Clerk to the Board of County Commissioners prepares agendas for Board meetings and notifies Commissioners, appropriate County staff, news media, and other interested parties of dates and times of Board meetings to ensure compliance with state Open Meetings Law. The Clerk attends Board meetings, committee meetings, and work sessions, and composes a full and accurate account of all actions taken. The Clerk indexes and prepares minutes as the historical account for public inspection. The Office is also responsible for advertising for public hearings and other actions as required by state law.

The Clerk to the Board is officially responsible for the County seal and certifies legal documents on behalf of the County. The Office also manages the records for all volunteer Boards and Commissions appointments and administers and files the oath of office for members appointed to various advisory boards.

In Guilford County, the Clerk is also responsible for issuing Fireworks Permits on behalf of the County Manager.

All matters pertaining to District and Superior Court such as court payments or estates and wills are handled by the Clerk of Court’s Office at (336) 412-7300.

When and Where are the County Commissioners Meetings?

The Board of Commissioners typically meet on the 1st and 3rd Thursday of each month at 5:30 p.m.  The schedule may vary depending on holidays.  An up-to-date meeting schedule can be found on the County website here .

Board meetings are held in the Commissioners’ Meeting Room located on the second floor of the Old County Courthouse, 301 W. Market St., Greensboro.  Free parking is available after 5:00 p.m. at the public parking lot located at the intersection of Washington and Eugene Street.

How can I find out what the County Commissioners will be discussing?

Citizens can access upcoming meeting agendas on-line at on the County’s website.  The agenda is posted on the Friday in the week prior to the Board meeting. If you are interested in being added to the agenda distribution list, please e-mail the Clerk to the Board at rkeller0@co.guilford.nc.us and you will receive the agenda via e-mail for each meeting.  Hard copies of the agenda are also available at the Board meeting.

How can I speak at a Commissioners' Meeting?

At the beginning and end of each regular meeting the Board allows for Speakers from the Floor. During that portion of the agenda, each speaker is permitted to address the Board for a maximum of 3 minutes. Each Speakers from the Floor session is limited to 30 minutes unless extended by the Chairman.  If you are interested in speaking from the floor, we suggest you arrive 15 minutes prior to the start of the meeting and sign in with the security officer at the meeting room entrance. Speakers will be given a number designating their place in line for Speakers from the Floor.

Citizens may also address the Board during public hearings.  The Chairman of the Board will denote the format of the public hearing when opening the public hearing. In general, public hearings allow proponents of the item to address the Board for 20 minutes and the opponents to address the Board for 20 minutes. Each side will then be permitted a 3 minute rebuttal.   Quasi-judicial public hearings follow a different format and do not have specified time limits. Citizens offering testimony in those hearings will be sworn in by the Clerk to the Board at the beginning of the public hearing.

I can't attend the Board meeting. How else can I view the meeting?

The meetings are televised live on Channel 13 in the City of Greensboro and other areas of the county and on Channel 8 in the City of High Point. The meetings are replayed on Greensboro’s Channel 13 on Fridays after the meeting at 10:00 a.m. and 6:00 p.m., Saturdays at 7:00 p.m. and Sundays at 1:00 p.m. At this time the meetings are not replayed on Channel 8.

Citizens can also view the meetings live via web streaming through the County website here. Archives of videos from previous meetings dating back to 2006 are available on the website as well.

How can obtain a copy of the minutes from a County Commissioners' Meeting?

Minutes dating back to 2006 are available on the County website. If you need minutes from a meeting prior to 2006 or need assistance in locating a specific Board action you can contact the Clerk’s Office at (336) 641-4893 and we will be happy to assist you in locating the minutes. The Clerk’s Office will be able to provide you the minutes electronically at no charge most of the time. If you request a hard copy of the minutes there will be a nominal charge depending on the volume of the request.

The Clerk’s Office is the custodian of the official records for the Board and houses the minute books dating back to 1868.  If you wish to view the minute books, please contact the Clerk’s Office to make an appointment. To ensure preservation, the books are not permitted to be taken out of the Clerk’s Office.

How can I get information about volunteering for Boards and Commissions?

The volunteer application for Boards and Commissions is available on-line http://www.co.guilford.nc.us/commissioners/boards.php. Citizens can apply on-line or download the application and e-mail or mail the application back to the Clerk’s Office. Applications remain active for two years.

If you would like to find out more about current vacancies, please contact the Clerk’s Office at (336) 641-4893.

How do I get in contact with the Clerk to Board's Office?

The office hours are 8:00 a.m. – 5:00 p.m. Monday through Friday.

You can reach Robin Keller, Clerk to Board, at Phone:(336) 641-4893 and by e-mail at rkeller0@co.guilford.nc.us
The mailing address for the Clerk to Board’s Office is P.O. Box 3427, Greensboro, NC, 27402.

The physical address is 301 W. Market St., 2nd Floor, Greensboro, North Carolina, 27401.